Leaf Pick Up Schedule – Autumn 2022

UPDATE (12/11/2022): last leaf pick up date has been delayed until Monday, December 19

Weather permitting, Cardinal Landscaping will pick up leaves on the following dates:

  • Monday, October 31
  • Monday, November 14 Delayed until Wednesday, November 16 (weather permitting)
  • Monday, December 12 Delayed until Monday, December 19

Please rake your leaves onto the sidewalk or to the edge of the road in front of your property. Leaves from the rear of your property must be brought around to the front. For pickup by Cardinal, leaves must not be bagged as they are directly vacuumed into their work truck. Please do not rake any leaves from your property onto any Cluster areas, into the woods, or onto nearby Reston Association property.

Thank you for your cooperation!


Detailed Information About Trash Services

Bentana Woods West Residents,

We are announcing our new waste management contract with Patriot Disposal.

Service will start on Friday, December 9, 2022.

Patriot Disposal Pickup Days

  • Trash: Tuesday & Friday
  • Recycling: Wednesday
  • Yard Waste: Saturday (March thru December)
  • Christmas Trees: Saturdays, for the first 2 weeks of January


The Board would like to provide some insight for our residents about the history and state of our current situation regarding trash collection. When our contract with Republic was approaching an end earlier this year, the Board sought quotes from competitors due to cost increases and lack of communication by Republic when we reached out to report service issues. In particular, the Board was concerned with the series of cost increases beginning in 2021, some of which the Board wasn’t entirely convinced was covered by the language in the contract

As we reached out for quotes from several companies, Haulin’ Trash provided a good contract price, with clear instances written into the contract for price increases, and had several years’ worth of high reviews from other communities in the area. Board members also spoke with several references Haulin’ Trash provided. For these reasons, we engaged Haulin’ Trash for our trash service.

Between the time that the Board signed a contract with Haulin’ Trash and December 1st, American Disposal Services (ADS) significantly cut back their service to their clients and increased their rates. Due to how waste management is handled in the county, this change by ADS was felt throughout the region. As residents switched service providers, Haulin’ Trash saw an increase in customers and recently had multiple vehicles go out of service due to unexpected and catastrophic mechanical failures. Our property management company has also noted that the current waste management situation is by far the worst they have ever seen in Fairfax County.

With Haulin’ Trash going out of business, the Board held an emergency board meeting to coordinate our plan of action. We reached out for new quotes from waste management companies and received quotes from Republic and Patriot. Generally, we saw higher rates and lower levels of service. We held a second emergency board meeting to review the proposed contracts. The Board used the feedback that we received to make our decision to use Patriot Disposal. Patriot’s ability to provide trash pick up two times a week was a driving factor in our decision.

Patriot will supply bins for those who need a new trash bin. However, you are free to use your own or continue to use the Haulin’ Trash bin. The supplied trash bin is a 64-gallon wheeled cart. The supplied recycle bin is an 18-gallon tote bin (dimensions 26x16x15 LxWxH).

On Saturday, December 10, 2022, Patriot will drop off a supply of 18-gal bins for recycling that residents may pick up if needed. The dropoff location will be the grassy island on Scandia 1. Patriot will collect any unclaimed bins at a date to be determined. There is a backorder on 64-gal trash bins, but they will be delivered at a later date.

We thank you for being patient with this situation and appreciate your understanding. 

The Bentana Woods West Cluster Association Board

Updates: Trash Service

Updates will be posted as soon as we have information. Please see the updates, by day, below:


  • Patriot Disposal service will start on Friday, December 9, 2022
  • Details: http://bwwca.org/trash2022/


  • The Board voted to approve a new trash contract
  • We are on the process of finalizing details, but are aiming to restart trash pickup next week
  • A flier with details will be distributed to all residents


  • Received quote from Patriot.
  • Awaiting quote from Republic.


  • No updates


  • No updates


  • Distributed paper notification to all residents listing steps taken and next steps.


  • Received email from Haulin’ Trash notifying the Cluster that they were ceasing operations.
  • Contacted TWC Management to help resolve the issue.
  • Held Emergency meeting to approve funds for short-term solution, if a trash service contract could not be put in place quickly.

Haulin’ Trash is ceasing operations

Important: we received an unexpected email last night that Haulin’ Trash is filing chapter 7 bankruptcy and is ceasing operations immediately.

What does this mean for the Cluster?

  • Please pull up your trash cans from the curb, as trash will not be picked up today
  • We are contacting other trash service providers to seek quotes and service as quick as possible
  • We are discussing interim trash pickup options to ensure that trash does not pile up

We will communicate as soon as we have any further information. We appreciate your patience and understanding as we navigate the situation.

If you have any experience in the trash industry, or know anyone that does, we would definitely appreciate your input.

Please contact us at bod@bwwca.org if you have any questions.

December 2022 Board of Directors Meeting (Online)

The upcoming meeting of the Board of Directors will be Tuesday, December 13th at 7:30 pm. We will be holding the meeting online via the Zoom platform.

Everyone is welcome to attend.  

As always, we start each meeting with a members’ forum in which neighbors are free to address the Board.

Board Meeting Zoom Information 

Date/Time: Tuesday, December 13th at 7:30 pm
Link: https://us02web.zoom.us/j/83722179379?pwd=amV5U1dzUU5rMjdmd2dLNlY2dnk2UT09
Dial-in Number:  1-301-715-8592
Meeting ID: 837 2217 9379
Passcode: 974086

November 2022 Board of Directors Meeting (Online)

The upcoming meeting of the Board of Directors will be Tuesday, November 8th at 7:30 pm. We will be holding the meeting online via the Zoom platform.

Everyone is welcome to attend.  

As always, we start each meeting with a members’ forum in which neighbors are free to address the Board.

Board Meeting Zoom Information 

Date/Time: Tuesday, November 8th at 7:30 pm
Link: https://us02web.zoom.us/j/89689335911?pwd=ekJiaElHSUREQWY1RENpeThpNktmQT09
Dial-in Number:  1-301-715-8592
Meeting ID: 896 8933 5911
Passcode: 270965

EV Committee Meeting – October 2022

When: Thursday, October 20th 2022
Where: Zoom

EV Committee Meeting Zoom Information 

Date/Time: Thursday, October 20th 2022
Link: https://us02web.zoom.us/j/82799992399?pwd=a3R2dmExeDVJeEdaakVjTjlQMU9ZUT09
Dial-in Number:  1-301-715-8592
Meeting ID: 827 9999 2399
Passcode: 795021

For more information, or if you’d like to attend, please email bod@bwwca.org.

Update: Scandia Asphalt Work

Hello Scandia neighbors,

We apologize for the inconvenience and appreciate your patience. While the Scandia parking lot was supposed to open early this morning, the asphalt vendor came by and put the tape back up, as the parking lot was still wet in places. Especially due to the amount of rain we received over the last week.

Please be aware so that you can avoid any wet areas. While the tape to the entrance has been removed, there are still some wet areas – especially in lower, shaded areas of the parking lot.

Please contact us at bod@bwwca.org if you have any questions.